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Inbound EDI Orders

Overview

When a trading partner sends you an order over PEPPOL or EHF, Dynapro Electronic Documents downloads the file, parses it into an EDI Order, and turns it into a Business Central sales order. Creation can be automatic or on demand. Sales/order administrators work with the incoming orders here.

Open the EDI Orders List by searching for EDI Orders List in Business Central. Each row opens as an EDI Order card.

How an Order Arrives

  1. The scheduled import job downloads the file and records a Transaction Entry (direction Import).
  2. The app reads the XML root element to determine the type. An Order element creates an EDI Order.
  3. The order lines are parsed, and items are matched by number or GTIN.
  4. If Automatically create Sales Orders from EDI Orders is on in setup, a sales order is created at once. Otherwise you create it manually.

Creating a Sales Order

From the EDI Orders List:

  1. Select the EDI order.
  2. Choose Create Sales Order. The app creates a Business Central sales order and links it to the EDI order.
  3. Choose View Sales Order to open the created order.

A sales order created from EDI is flagged as an EDI Order and carries the received reference, comment, delivery code, and ship-to GLN.

Key Fields on the EDI Order

Field Description
Order ID The order identifier from the received file.
Sell-to Customer GLN The GLN that identifies the ordering customer. Validating it resolves the Business Central customer.
Sell-to Customer The resolved customer.
Bill-to Customer GLN / Bill-to Customer The invoicing party.
Ship-to Customer GLN / Ship-to Code The delivery party and address.
Requested Shipment Date / Requested Delivery Date Dates requested by the partner.
Your Reference The partner's reference.
External Document No. The partner's order number.
Sales Order No. The Business Central sales order created from this EDI order.
Date Imported / Time Imported When the file was received.
File Name The received file name.

Order line fields

Field Description
Item No. The matched Business Central item.
Description The line description.
Quantity The ordered quantity.
Unit of Measure Code The unit of measure on the line.
GTIN The global trade item number used to match the item.
Customer Item No. The partner's own item number.
Line Comment A free-text comment on the line.

Setup That Controls Inbound Orders

Setting Effect
Receive Incoming Orders Turns on order reception and inserts the required import formats.
Sales Order No. Series The number series for sales orders created from EDI orders.
Automatically create Sales Orders from EDI Orders Creates the sales order immediately when an EDI order is received.
Convert UoM to Sales UoM Converts the unit of measure to each item's sales unit of measure. Can be overridden per customer.
Add Freight Charge (per customer) Adds a freight line to the created sales order. See Trading Partners.